What Is An Excel Workbook

• What Is An Excel Workbook What Is An Excel Worksheet What Is A Spreadsheet
• What Is An Excel Workbook Text Converter Pop-up

A beginner's overview. Microsoft Excel is a software program included in the Microsoft Office suite. It is used to create spreadsheets, which are documents in which data is laid out in rows and columns — like a big table. Excel Window and Workbook Window(s) Minimize, Maximize or Restore, Close buttons in upper right corner (#minmax) The Excel window, the Workbook window, and the Worksheet Window all have three buttons in the upper-right corner depending on current status the three buttons may have fly over tool tips as in the.

Want to stop sharing your Excel workbook but the unshare workbook option grayed out in Excel? Looking for some easy ways to enable unshared Excel workbook option again?

In that case, this tutorial will surely seem helpful to you. As here you will find the complete detail on how to fix unshare workbook greyed out in Excel issue.

Besides this, the blog is also helpful for those Excel user who hasn't caught into such troublesome situations till now. As you have heard Knowledge Never Go Waste… if this unshare Excel workbook problem arises in the future then you can fix it on your own.

User's Query:

If you have never faced this Can't Unshare Excel Workbook issue then you can check out this section of User's Query. Through this, you will come to know under what circumstances users generally encounter unshare workbook grayed out in Excel issue.

Here is one such user who is complaining about unshared workbook greyed out in Excel. Let's know why he/she can't unshare Workbook.

Hi

I have a shred workbook that was working fine.

I unshared yesterday to add a conditional format, but no I can not re-share.

All my excel docs now have a greyed out Unshare Button.

I've tried taking data to a new workbook and I've tried resetting the ribbon I've tried re booting my machine?

I can open and save other existing shared documents but I can not generate new or amend any existing. Most reliable external hdd. Google chrome 18 download.

I can't use co-authoring and this does not conform to some security/encryption rules we have for a client.

Any ideas??

SOURCE: https://answers.microsoft.com/en-us/msoffice/forum/all/unshare-workbook-is-greyed-out-excel-2016/4a3c929d-86e9-45fc-a62d-f82ca1077abd

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How To Unshare Workbook In Excel?

You can turn off sharing of Excel workbook by various methods. So if the option of unshare workbook greyed out in Excel or if it's not working then you can try some other way.

Method 1: Enable 'Unshare' From The Share Option

• In your Excel workbook click the review After then go to the Changes group and chose the share workbook icon. This will open the Share Workbook dialog box.

• You can see there is an editing tab having the following option 'Allow changes by more than one user at the same time…'. You have to clear the checkbox present besides this option and then, and click OK button.

Clicking the OK option will throw an alert, with the message 'you are about to remove the file from shared use and erase the change History'.

If you agree to this statement, then click Yes, otherwise No.

Notes:

1. In the 'Who has this workbook open now' box, make sure only your name is listed here. If there is some other user also attached then disconnect all of them.
2. If in case the checkbox grayed out or you are unable to uncheck it. Then most probably the chances may be that your shared workbook protection is left on.

For unprotecting the Excel workbook.

• Firstly close this opened Share Workbook dialog box.
• After then tap to the Review tab and from the changes group clicks on the Unprotect Shared Workbook button.
• Once your protected shared worksheet gets unprotected you can easily perform the above method.

Method 2: Unshare Excel Workbook Shared Through One Drive

1. Open the Excel workbook. Now load the shared document from OneDrive which you are willing to unshare.

1. On the left side of your Excel application window, there is an option of Open Other Workbooks.

If the document is recently opened then it will surely appear on the left sidebar recent option. You just need to click over the version of the Excel document in which OneDrive is written.

1. Tap to the OneDriveoption. On this page, this is the Save location.

1. Tap to the document you are willing to unshare. Performing this will open your selected document in Excel.

1. Now tap to the share icon which is present on the same page top right side of the Excel toolbar.

1. Make a click on the shared user name. Doing this will show the drop-down menu.

1. Tap to the Remove User Option. Tapping to this will remove all the selected users present in the sharing list of Excel documents.

Perform the same step to remove any user from this shared list.

1. From the toolbar of the Excel, window hit the review tab.

1. After then go to the change group option and tap the share workbook icon.

1. uncheck the option 'Allow changes by more than one user at the same time' section.

1. At last click the OK option. This will completely unshare Excel workbook and also remove all the users attached for sharing the workbook.

Pay Attention Here!

It's time to answer one very frequently asked question that how should I fix Excel file corruption issues encountered during Sharing/Unsharing of Excel document?

Meanwhile, with this sharing and unsharing Excel workbook process, the risk of Excel workbook corruption get too high. If this situation happens with anyone of you then also you don't need to worry. I am telling this because there is an easy recovery solution to get out of this problematic situation.

To fix a corrupted Excel workbook you can try using Excel Repair Tool. It is the most recommended tool to recover/corrupted/damaged/deleted xls or xlsx file data. So you can try this recovery tool if you stuck in such a corruption issue.

This is a unique tool to repair multiple Excel files at one repair cycle and recovers the entire data in a preferred location. This tool allows easy restoration of all corrupt Excel files including the charts, worksheet properties cell comments, and other important data.

What Is An Excel Workbook What Is An Excel Worksheet What Is A Spreadsheet

It is easy to use and compatible with both Windows as well as Mac operating systems. This supports the entire Excel version and the software also offers a free trial version.

The Bottom Line:

Must try the above fixes to resolve the unshared workbook greyed out in Excel. Don't forget to share your opinion with us whether you have successfully turned off Excel sharing or not. If you have anything to share or any query to ask then follow us on Facebook, Twitter, Pinterest.

Margret

Margret Arthur is an entrepreneur & content marketing expert. She writes tech blogs and expertise on MS Office, Excel, and other tech subjects. Her distinctive art of presenting tech information in easy to understand language is very impressive. When not writing, she loves unplanned travels.

Handling a large file is important as it takes a huge amount of time to transfer. A large file takes too much time to open. Any kind of change in a large file takes a long time to update. So, reducing file size is important. In this article, we will see how to reduce Excel file size. There are many methods of doing that. We will be choosing the best options here.

In our analysis, we use a sample data of a superstore sales. The sample was downloaded from this link https://community.tableau.com/docs/DOC-1236.

The original file size of this sample is 3,191 KB.

Table of Contents

• 5) Optimizing Excel formulas

1) Saving a file in Excel binary format

Saving the excel file from a .xlsx format to excel binary format (.xlsb), reduce the size of your file around 40%. This is the easiest and most efficient way of reducing your file size. The procedure is given below.

We will be saving our sample excel file in .xlsx format and then in XLSB format to check whether the file size is reduced or not.

The two files are saved in the same directory. Now we will see if the file size of the .xlsb file is reduced or not.

We can see the XLSB file contains 1,666 KB where the XLSX file contains 3,191 KB. So, the file size is reduced on a large scale.

Excel binary workbook Pros and Cons

Pros

• The Excel binary file uses noticeably less space while saving than XLSX files.
• Loading binary data is faster than parsing text (XML) files or XLSX files.
• Macros, VBA code is fully supported.

Cons

• No Ribbon modification allowed for XLSB formats. You must convert back to XLSM, make your Ribbon changes, and then back to XLSB.
• Not compatible with Excel 2003 and previous versions.
• XLSB is a binary file format, unlike the open XML, XLSX, and XLSM files. Hence you often won't see your XLSB files working everywhere.

2) Deleting/Clearing blank cells in Excel

After you complete a task in Excel workbook, there are so many unused cells that have no usefulness in your workbook. Sometimes you accidentally do some formatting in these unused cells which actually increase your file size. Removing the formatting from these blank cells reduce your file size.

If you want to select the entire blank cells just click CTRL+Shift+ ↓+ → together. The arrow signs indicate where you want to put your command.

After selecting the blank cells, In the Home tab on Clear option press Clear all. This will clear the cells.

There is another way of doing that.

On the Home tab, Press Find & Select and then press Go To Special. It will open up a box. On that box tick on the Blanks and press OK. Meshmixer open source. This will automatically find the blank areas of your Excel workbook. After this clear the blank cells as we did earlier.

3) Checking Conditional Formatting

In excel, Conditional formatting visualizes data and make worksheets easier to understand. But sometimes we do mistakes while applying conditional formatting. Sometimes we apply formatting to an entire sheet or an entire group of rows or columns. To minimize the mistake, we can go to Conditional Formatting > Manage Rules and check the cell range of each of the rules. Again if we somehow apply conditional formatting in the excel workbook and suddenly realize we don't need that we can undo the conditional formatting by clearing rules from entire worksheet. https://isegnw.over-blog.com/2021/01/new-baptist-hymnal-pdf.html.

4) Check and Delete unnecessary hidden cells

Sometimes unnecessary hidden cells are the reason for larger excel files. You may accidentally hide some rows or columns of the excel worksheet you are working on. Suddenly you realize that your file contains some hidden elements which you don't require. All you can do is to unhide the rows and columns of the excel worksheet and see if you need them or not. https://prwg.over-blog.com/2021/01/serviio-1-8-download-free.html. If you don't need them just delete them all.

5) Optimizing Excel formulas

Apart from reducing file size directly, we can optimize the excel formulas so that the calculation can be made faster hence the file size can be reduced. There are so many ways to do that.

1. Avoid using volatile formulas

There are seven volatile functions in excel which are RAND (), NOW (), TODAY (), OFFSET (), CELL (), INDIRECT () and INFO (). These formulas are recalculated whenever there is a change in the excel file. If your worksheet has a lot of volatile formulas then the calculations become slow hence the file size is increased. So, the solutions are simple, we should avoid using volatile formulas. There are some alternatives to some volatile formulas. They are given below

• Instead of OFFSET, we can use INDEX
• Within a worksheet INDEX function can be used by using column numbers rather than letters to replace INDIRECT functions.
• There is no alternative for NOW and TODAY functions. But VBA code can be used to replace them. Like for Now functions, we can use-

Private Sub Workbook_Open ()

Range('A1'). Value = Time

End Sub

For TODAY functions we can use

Private Sub Workbook_Open ()

Range('A1'). Value = Date

End Sub

• The RAND functions are not required most of the time. However, if we do require a new random number we could use a VBA function to generate it.

Private Sub Workbook_Open ()

Range('A1'). Value = Rnd ()

End Sub

• INFO and CELL are not particularly common formulas. They provide system, workbook and cell status information. Instead of using them we can use the file path or cell color reference number using VBA.

2. Use Pivot Tables or Excel Tables

Instead of a series of formulas using Pivot tables or excel tables is an efficient way to show your result

3. Avoid referencing entire rows or columns

SUMIF () or VLOOKUP () functions look for data in the entire columns or rows. Instead of referencing entire data we can refer only a few cells if needed. Like-

Instead of using =SUMIF (A: A, $C4, B: B)

We can use =SUMIF (A1:A50, $C4, B1:B100)

Here we are referring to the 1^st 50 cells of Column A.

4. Avoid repeated calculations

Let's say you have a formula that contains '=$A$3+$B$3', and you copy that formula to fifty cells. Here the total number of cell references is a hundred, despite the number of unique cells only being two. But if C3 has a formula which is =A3+B3, and you want to update those on 50 other cells, just by referring cell C3 in those 50 cells you can actually make the number of reference 50, whereas your previous referencing required a hundred cells.

6) Commanding Excel manual calculation

This actually helps you to calculate faster in excel. But sometimes in large excel files doing manual calculations can also help you to reduce your file size.

7) Customizing Pivot Tables

Pivot Tables are created for quickly checking data or gaining an overview. This pivot tables may increase your file size if you don't need them anymore. If you don't require your pivot tables in your next calculations, you can do the following steps.

• Don't save the source data with the file.
• Right-click on the Pivot Table and then click on Pivot Table Options.
• On the data tab remove the tick from ‘Save source data with file'.

8) Using VBA code to reduce the file size

What Is An Excel Workbook Text Converter Pop-up

Although the available techniques to reduce file size is efficient enough but we can also use VBA code to reduce file size. The technique requires a huge VBA code and sometimes it's not that much effective than other methods. Usb cord for mac to printer. I haven't use the VBA code technique in this article, but if you want to find how it is done you can follow the link below.

9) Reduce Excel file size with pictures

Sometimes when you add pictures in excel worksheet the file size of excel automatically increases. You can reduce the size of the picture outside the excel or within the excel. If you want to do it within the excel, select the picture and right click on the mouse button and select Size and Properties. A Format Picture window will open up on the right side of the excel worksheet. Now you can manually select the height and width of your picture.

You can manually resize your picture outside of excel. There are so many procedures for doing that.

Note: Formatting pictures outside of excel is a good practice rather than formatting pictures within the excel.

10) Formatting file from File properties

After doing all the tasks in excel it's easier to compact the size of an excel file from file properties. It's a windows feature and is not directly related to excel. The procedure is given below.

• Right-click on the file.
• Select Properties.
• Next Select the Advanced button.
• Finally, select 'compress contents to save disk space' and press OK.

Note: It's not a good practice to reduce the size of the excel file from file properties as the size is hardly reduced. It is better to use WinRAR for file compressing.

11) Compress excel file to ZIP/RAR

Many words processing documents can be compressed to 10 percent of their original size by using different compressed tools. It`s a good practice to share files by compressing them. It not only reduces the file size but it also makes the file secure from the virus. Here we will be using WinRAR to compress the file. The procedure is given below.

• Right-click on your file.
• Press Add to archive.
• A dialogue box will come up choose RAR/ZIP as an Archive format.

12) Find what causes large Excel file size

It's difficult to find which portion of your excel file is causing a larger file size. There is a way to find out by means of saving your excel file as a web page. In this way, you can separate out each object in your file and examine its contribution to the overall file size. The procedure is given below

• Save your file
• Save as a completely new name so that you can work with the main file later
• Save as Web page and in a New folder
• Open Explorer
• Navigate to where you saved the file
• Open the folder with the same name as your file
• Sort descending by the file size

Here The largest object will be named at the top.

Note: This technique doesn't help you to reduce file size. It is provided in this article to help you find which part of your excel file is causing a larger file size.

Conclusion

Most people find it easy to share small-sized files. As we can see there are many methods of doing that. Compressing file size also makes it easy for speeding up the excel calculation.

Circuit express machine. We can use these techniques separately or together to reduce our file size.

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